Room Changes

If you would like to update who is assigned to which bedroom within your unit, please email Residence Life & Housing at residencelife@loyola.edu and carbon-copy (CC) all roommates. In your email, please list who the pairs are and who is in which bedroom. To avoid check-out damage/cleaning fees room assignments must be updated. Please be sure to read your assignments carefully and update our office if changes are needed.

If you have any questions regarding the bedroom change process, please contact us at residencelife@loyola.edu or 410-617-5081.

Please read the following information very carefully so that you understand the process.

Talk to your Resident Assistant (R.A.)

• Your RA will provide you with information about your options for resolving the room issue/s you are currently having; including conflict coaching/facilitated dialogue and tips for talking with roommates.
• At this time, you may choose to approach your roommate/s on your own.

Roommate meeting

• Can include your RA depending on your level of comfort.
• This is an opportunity to revisit the Roommate Agreement Form and consult all roommates for possible updates to this document. You should be prepared with any edits you may want to see on the document, but you should also be prepared to compromise with your roommates. 
• Your RA can facilitate this discussion between you and your roommates, in which there is an opportunity for everyone involved to express thoughts, feelings, and concerns about the room situation. This is also your opportunity to express new preferences and develop new boundaries for your room in consultation with all of your roommates as a group.

Talk to your Area Coordinator (AC)

• If there is no consensus or there is dissatisfaction after the meeting with your roommates and RA, set up a meeting with your AC to discuss your concerns. 
• In most instances, the AC will revisit the discussion with you and all of your roommates. Sometimes, area staff may choose to meet with the other roommates separately before the group meeting to gain understanding of their perspectives; please be prepared for this possibility.

Helpful Tips

• Room changes are viewed as the last option in the case of a roommate conflict.
• Please keep in mind that Area staff and Residence Life & Housing office staff typically work between the hours of 8:30 a.m.-5 p.m. If you attempt to contact staff outside of these hours (whether through email, phone, etc.) they will respond to you usually within the next business day.
• The Office of Residence Life & Housing cannot guarantee the bed space type or specific building location for mid-semester moves.

The Room Change Request Form is available for a specified window each semester on RoomRez (under Current Assignment Forms). You will be asked to meet with your Area Coordinator to discuss your request. If your request is approved, someone from the Housing Operations team within Residence Life & Housing will contact you with the next steps in the Room Change Process.

NOTE: Room change offers are contingent upon the availability of vacant spaces.

• After you decide on a new space, the following steps must be completed to ensure a successful move.
• Obtain your new key
• Obtain card access to new building (if applicable)
• Move out of your old room within 24-48hrs (set up appointment with old Resident Assistant to inspect your room prior to returning your key)
• Return your old key to the Residence Life & Housing office (failure to return your key by the deadline set will result in a $100 rekey charge) within 48 hours
• Check into your new space with your RA (update the Room Condition Report as needed to avoid being billed for preexisting damages at the end of the year)