Policies and Emergencies

Vehicle Policies

• University-owned/leased vehicles are for official purposes. Personal use of University-owned/leased vehicles is prohibited.
• All drivers must be cleared by the University. See new driver clearance policy. Driver is responsible for following all the rules of road. Traffic tickets are the responsibility of the driver and must be paid within seven days.
• Tolls & toll violations will be charged back to the requesting department.
• Seatbelts must be worn at all times by all passengers.
• No one may operate a Loyola vehicle under the influence of drugs or alcohol.
• Drivers must complete mileages, fuel, and remove trash from the vehicle upon return.
• If involved in an accident, driver must notify Motor Pool at 410-617-5396 and sponsoring department immediately. Written accident report must be returned with vehicle to Donna Crawford, the motor pool coordinator.
• University vehicles may not be loaned or rented due to insurance requirements.
• Picking up hitch-hikers is prohibited.

Requesting Department Responsibilities

• Provide each driver with a written department contact – name and phone number.
• Department will designate a trip leader, head, and follow-up vehicle.
• Review day’s route each morning. AAA will provide maps, trip tix, guide books, etc.
• Review emergency protocols and phone procedures with all drivers at least once a semester.
• Enforce seat belt usages for all passengers.
• Ensure vans are not overloaded with people or cargo.
• Always review motor pool users guide.

Driver Responsibilities

• Check vehicle each morning for proper operations including, but not limited to oil, tires, wipers, lights, fuel, doors, hitches, and trailers.
• Driver’s responsibility to see that everyone wears a seat belt.
• Driver ensures vehicle is not overloaded.
• Driver knows route and has reviewed with other drivers. Take frequent rest breaks.
• Fuel vehicles at same time – keep vehicles clean.
• Driver’s responsibility to ensure no alcohol or drugs in vehicles.
• Understands emergency and phone procedures.
• Keep all gas receipts; store them in plastic pouch with the gas cards.
• Return vehicle clean with full tank of gas. Return and complete all paper work.
• Report all problems on check-in/out sheet and work order form.

Breakdowns

• Pull as far off the road as possible.
• Call AAA found in notebook at their number for repairs and towing. Then call the department of parking and transportation at 410-617-5396 or 410-366-3040 after hours.  
• Use only AAA approved Exxon/Mobil or Sunoco's Motorclub number or dealership for repairs.
• If repairs are over $500, call 1-410-617-5396 for advice.
• Call your destination with revised arrival time.
• Call your sponsor with details of the problem
• Use your best judgment and stay calm.

Accidents

• Stop immediately, keep calm. Secure your vehicle.
• Warn on-coming traffic, use emergency equipment found in yellow box
• Help the injured. Do not render first aid unless you are trained. Use phone to call a doctor or ambulance if necessary.
• Do not argue, accuse anyone, make any admissions or blame, or apologize for the accident.
• Call the appropriate law enforcement agency (highway patrol, police, sheriff, etc.)
• Obtain complete information called for in the “In Case of Accident” booklet, and an accident report form completed in detail.
• Call your departmental sponsor.
• Call Parking & Transportation Services at 410-617-5396.
• Do not talk to media, refer them to Loyola public relations at 410-617-5025.
• Refer to AAA booklet for towing/repair/bail bond/rental vehicles, etc.
• Take care of your passengers, stay calm.
• Call your destination. Advise them of your situation.