Life Event Changes

Typically if an employee wants to make changes to a benefit plan, those changes can only be made during the annual Open Enrollment period. Exceptions are made for employees who experience a family or employment status change during the year. According to IRS regulations, if an employee experiences a qualifying status change, they may change their medical, dental, vision, flexible spending accounts, and/or life insurance benefits within 30 days of that qualifying change.

To submit a benefits change related to an allowed life event,  the employee must login to  their Workday  account at Inside.Loyola.  To begin the change, go to Change Benefits located on the Benefits and Pay worklet.  Supporting documents* must be uploaded at the time the change is submitted. Missing supporting documents will delay the processing of the change request. Questions should be directed to the Benefits & Wellness  office at humanresources@loyola.edu or 410-617-1365.

*Supporting Documents Required to Verify a Qualifying Life Event:

• Birth/Adoption/Legal Custody of Child: A birth certificate or birth notice from the hospital,  adoption agreement, court document.
• Marriage: A marriage certificate.
• Divorce: A divorce decree.
• Change to Spouse/LDA Benefits/Eligibility: 

If your spouse/LDA has gained new coverage: A letter on company letterhead stating the date that the new coverage became effective, the types of coverage that have been gained (for example – medical, dental, and vision coverage), and the names of the affected dependents.

If your spouse/LDA lost their coverage: A letter on company letterhead stating the date that coverage terminated, the types of coverage that have been lost (for example – medical, dental, and vision coverage), and the names of the affected dependents. A complete COBRA notice including all of the required information previously listed is also acceptable.

• Death: A death certificate.
• Spouse or Child Gains / Loses Coverage from Another Source: A letter on company letterhead stating the date coverage terminated, the types of coverage that have been lost (for example – medical, dental, and vision coverage), and the names of the affected dependents. A complete COBRA notice including all of the required information previously listed is also acceptable.
• Gain of Other Coverage: A letter on company letterhead stating the date the new coverage became effective, the types of coverage that have been gained (for example – medical, dental, and vision coverage), and the names of the affected dependents.

 

This website provides a summary of the benefits available. The University reserves the right to modify, amend, suspend or terminate any plan at any time, and for any reason without prior notification. You will be notified of any changes to these plans and how they affect your benefits, if at all. The plans described on this website are governed by insurance contracts and plan documents, which are available for examination. We have attempted to make explanations of the plans on this website as accurate as possible. However, should there be a discrepancy between this website and the provisions of the insurance contracts or plan documents, the provisions of the insurance contracts or plan documents will govern. In addition, you should not rely on any oral descriptions of these plans, since the written descriptions in the insurance contracts and plan documents will always govern.