Loyola University Maryland

International Programs

Spring Semester

image divider

Important Forms

Top of Page

Contact Information Regarding Registration

Top of Page

Before Registration

Know your registration date and time:

  • The spring 2014 registration date for the Class of 2014 is Oct. 23; Class of 2015 is Oct. 30; and the Class of 2016 is Nov. 6. 
  • On or around Oct. 2 you will be able to find your time and number by going to inside.loyola.edu, WebAdvisor, Registration, Reg/Appointment Permission.
  • All forms are due to the Office of International Programs by 5 p.m. EST, Friday, Oct. 11
  • It's possible you may not know your time and number before the Office of International Programs' deadline for submitting your registration documents.

Find all course information for registration:

  • All course-related information is available via inside.Loyola.edu, Quick Links, Course Listings, or WebAdvisor Search for Sections (click the hyperlink under the Section Name and Title column for additional section information, including prerequisites, co-requisites and restrictions, and course descriptions).
  • You can use Course Listings to save sections to your preferred sections list.
  • You cannot register through Course Listings, only through WA.
  • Be sure to place courses on the WebAdvisor (WA) preferred sections list prior to registration day.
  • Doing so eliminates searching for courses during your registration period, but it does not guarantee you space in courses.

Know where you can register for courses and who will give you electronic permission to register:

  • You can only register through WebAdvisor. You cannot register through Course Listings.   
  • The Office of International Programs will give you electronic permission; not your major advisor. You will not be able to see our permission on WebAdvisor.
  • Exception: Sociology majors: You must receive electronic permission from your major advisor.

Confirm you are not on a financial hold:

  • Students on financial holds will not be allowed to register for courses. Therefore, you should check if you are on a financial hold by going to inside.Loyola.edu, WebAdvisor, Reg/Appointment Permission. 
  • Sometimes holds are added just prior to registration, so be sure to check this screen the day before you register.
  • If you are on a hold, you should contact SAS (Student Administrative Services) at SAS@loyola.edu or call 1-410-617-5047 to resolve the matter before registration.

Daylight savings time change:

Starting Sunday, Nov. 3, 2013, daylight saving time will end in the United States. You should check to see if your host country observes daylight saving time as well. This could impact the time you register for courses.

Check all courses you plan to take to see if they have a prerequisite(s) or need electronic permission from the instructor.

  • The computer will not allow you to register for courses you have not satisfied the prerequisites.
  • Prerequisite courses taken abroad this fall will not be recognized by the computer, so you will not be able to register for it.
  • If you took a course over the summer but did not have the official transcript sent to the records office for processing, you will not be able to register for a course(s) that has the summer course(s) as a prerequisite(s).
  • If a course needs electronic permission from the instructor, it is your responsibility to contact the instructor before your registration date and time to receive the electronic permission.
  • We recommend getting the permission in advance of your registration date.
  • Email permission from the instructor will be accepted, but you will need to send the email permission before your registration date to your study abroad coordinator in the Office of International Programs AND the Office of International Programs will have to register you for the course(s).
  • Email permissions from instructors must be received by Oct. 25 for juniors and Nov. 1 for sophomores.
  • If you do not receive electronic or email permission, you will not be able to register for the course(s).

Check the times and professors for the courses you want to take:

  • Make sure times and/or professors have not be changed since you started to review the spring 2014 course offerings on WebAdvisor or through inside.loyola.edu.
  • Try not to create time conflicts.

Top of Page

Sixth Course

Hard copy sixth course forms are no longer required. All students (including those with prerequisites) should get electronic permission for a sixth course from their major advisor. If you are a junior or a sophomore, you can self-register for a sixth course starting Monday, November 18, at 9 a.m. EST Baltimore time, provided you have satisfied the prerequisite before going abroad. If you are unable to register for a sixth course because of a prerequisite issue, you can contact Shannon Woods in the Academic Advising and Support Center (AASC) via her email: scwoods@loyola.edu. She will refer to the registration form you originally submitted to the Office of International Programs, which she receives after the registration period has ended. 

Contact your major advisor to discuss your course selections:

  • Discuss your course selections with your major advisor. Determine if there are courses you must take this spring.
  • Sociology majors must receive major advisor permission to register for spring courses.
  • Inform your major advisor of what you are taking and how those courses are working in your degree program. 
  • Determine if you need to register for a sixth course.
  • Discuss any major changes that may impact your spring schedule.
  • Your advisor will need to give you electronic permission to take a sixth course.
  • Electronic permission to register for five 3-credit courses will be given by the Office of International Programs, not your major advisor. The only exception is sociology majors.
  • Sociology majors must receive major advisor permission before registering.

Complete all three forms for registration (due to the Office of International Programs no later than 5 p.m. EST, Friday, Oct. 11):

  • Whether you decide to register yourself or have the Office of International Programs register you, all students will need to complete: spring 2014 registration form, the course alternate form, and the courses taken abroad form.
  • In addition to the three forms for registration, you must also submit either waiver A or waiver B.
  • Submit spring 2014 registration form, course alternate form, courses taken abroad form, and waiver A or waiver B (submit only one waiver) to international@loyola.edu.

Top of Page

Reasons Why to Complete All Forms: If You Choose to Have International Programs Register You

  • By submitting: registration form, the course alternate sheet form, and the courses taken abroad form, we will be better able to get you a complete schedule in the event one or more of your first five choices is either closed or cancelled.
  • We can override prerequisites if you complete the courses taken abroad form.  
  • If you do not complete all three forms, and you have elected to have the Office of International Programs register you for courses, you run the risk of not getting a full-time load of courses for the spring, and you will have to add/drop via email with Academic Advising and Support Center.

Top of Page

Reasons Why to Complete All Forms: If You Choose to Self-Register

  • If you run into any technical difficulties (system goes down abroad), and you decide you want the Office of International Programs to register you, we will have all of your forms and we can step in to register.
  • You will be registered on a first come, first serve basis, and depending on the volume of requests, it  may be later in the day or the following day before students experiencing technical difficulties abroad are registered.
  • Priority will be given first to those students who asked the Office of International Programs to register them.
  • If you cannot register for a course that has a prerequisite you are taking abroad, we can verify you are taking the prerequisite(s) abroad by having and looking at the Courses Taken Abroad form.
  • If you do not complete ALL three forms, you are taking full responsibility if anything goes wrong with you self-registering.

Top of Page

Decide If You Want to Self-Register Or If You Want to Have the Office of International Programs Do It for You

  • Before making a final decision, you should investigate how reliable your Internet connection is abroad. You must keep in mind that not all study abroad programs have the same computer access, speeds or capabilities.
  • If you encounter technical difficulties with web registration while overseas, you must decide whether you would like to try registering yourself again later in the day, or have the Office of International Programs register you. Instructions on how to have the Office of International Programs register you are below.
  • You should not be missing class to register for courses. So if you are in class during your registration time, the Office of International Programs should register you. Complete waiver form B to give us permission to register you.
  • If you will be traveling and not near a computer, the Office of International Programs should register you. Complete the registration forms and submit them to the Office of International Programs.
  • If you are taking a course abroad that is a prerequisite for a course you want/need to take in the spring, you will not be able to register for this course(s). We do not have your transcript from the fall yet, so the computer does not have this information to allow you to register for this course. Your program director or another member of the Office of International Programs will have to register you for courses that have prerequisite(s) which you are taking abroad.
  • If you transferred a course or took a substitution course as a prerequisite for a course you want to register for in the spring, you may not be able to self-register for that course(s) you want/need to take in the spring. The computer may not recognize those courses as fulfilling prerequisites.
  • Registration is based on Eastern Standard Time Zone. You will need to take the time differences into consideration.
  • If you encounter technical difficulties and would like the Office of International Programs to register you, you must email your study abroad coordinator informing him or her that you now would like for the Office of International Programs to register you for courses. Give them the following information: your full name, ID number, program information and written verification that you would like the Office of International Programs to register you.
  • Example: John Smith, 00000, Ghana Program, I chose to self-register, but now I would like for the Office of International Programs to register me. Put in the subject heading of the e-mail, "Registration Difficulties."
  • Please be advised that students will be assisted on a first-come, first-served basis, and depending on the volume of requests, it may be later in the day or the following day before students experiencing technical difficulties abroad are registered. Priority will be given to those students who asked the Office of International Programs to register them.

Self-registration pros and cons

  • From your registration time up to 4 p.m. Eastern Standard Time, you will be able to register yourself, add, and drop courses.
  • You are in control of your schedule.
  • Do not attempt to register earlier than your official registration time on the registration menu. If you do, you will receive an error message that says you cannot register at this time. You will then have to begin again.
  • If your schedule does not include any courses that require prerequisites, you should be able to register for the courses you want.
  • However, you may not be able to register for a course(s) due to the following reasons: course closed; time conflict; course cancellation, missing prerequisite(s), missing permission from the instructor, do not meet restrictions, or did not qualify on the placement exam.
  • If you cannot register for a course because you are taking the prerequisite(s) abroad, transferred a prerequisite course, or have taken a course substitution, you should go ahead and register for the courses you can, get out of your student record in WebAdvisor and send an e-mail to your study abroad coordinator in the Office of International Programs asking them to register you for the courses you cannot register for in the spring. If we can verify you have fulfilled the requirement(s), then we will be able to do it. If we cannot, then we will not be able to register you, and you will have to select another course.
  • If you encounter registration problems with WebAdvisor registration, you may have to wait for assistance before someone can respond to your email or phone call. You will be assisted on a first-come, first-served basis and depending on the volume of requests, it may be later in the day or the following day before you are registered.

Check to see if your course selections are still open or running:

  • Make sure to check WebAdvisor after the class ahead of you registers to ensure that the courses you are registering for are still open.
  • If you submit your registration forms to the Office of International Programs but discover one or more of your sections are closed or cancelled, you can send an e-mail asking us to update your registration form.
  • Send the update to your study abroad coordinator in the Office of International Programs no later than Oct. 25 for juniors and Nov. 1 for sophomores.

Complete either waiver A or waiver B:

  • If you choose to self-register, you must confirm your intent by reading, initialing and submitting waiver A to international@loyola.edu by the deadline of 5 p.m. EST, Friday, Oct.11, 2013.
  • If you want the Office of International Programs to register you, you must confirm your intent by reading, initialing and submitting Waiver B to international@loyola.edu by the deadline of 5 p.m. EST, Friday, Oct. 11, 2013.

Top of Page

Submit Your Registration Forms to the Office of International Programs

  • Before you can register, you must complete and submit all of the registration forms to the Office of International Programs.
  • We must have your forms by the stated deadlines before we can give you electronic permission.
  • The Office of International Programs will give you electronic permission to register, whether you self-register or give us permission to register you for courses. The only exception is sociology majors, who must get their major advisor's  electronic permission to register.
  • You will not be able to see our permission on WebAdvisor.

Top of Page

Day of Registration: Self-Registration

  • If you are self-registering, you should begin at your exact time or later.
  • If you know you will not be able to register for a course because you are taking the prerequisite(s) abroad, you can go ahead and register for all of the other courses you can do yourself. Next, contact your program director in the Office of International Programs to ask him or her to register you for the course(s) in question.
  • You can send your study abroad coordinator in the Office of International Programs an email to say you are no longer in your student record and that you want him/her to register you for the course you cannot do.
  • Make sure you are not in your student record when you request your study abroad coordinator to register for the course(s) you cannot do yourself. In addition, your study abroad coordinator in the Office of International Programs must have confirmation (your courses taken away form) that you are indeed taking the prerequisite course(s) abroad.
  • Therefore, if you do not turn in the registration forms as requested, your study abroad coordinator will not be able to register you for it!
  • If you experience technical difficulties while registering, you will have to decide if you want to try registering yourself again later in the day, or whether you would like the Office of International Programs to register you on your behalf.
  • If you encounter technical difficulties and would like the Office of International Programs to register you, you must e-mail your study abroad coordinator with your full name, Loyola ID, program information, and written verification in an email saying you would like for international programs to register you due to technical problems.
  • If you are having difficulty registering for a particular course(s), before contacting the Office of International Programs, check to see if:
    • You have satisfied all of the prerequisites for the course in question.
    • The desired course(s) section(s) is not closed
    • You have the necessary permission from the instructor (for courses that require permission from the instructor).
  • The above are all common reasons that some courses may not be available.
  • If you are running into registration problems and it is not one of the reasons above, you should send a detailed e-mail describing the problem to your study abroad coordinator using "Registration Issues" in the subject line.
  • Be as detailed as possible in describing the registration problem that you are encountering, including the course title, number and section for every course you are having difficulties registering for this spring.
  • Please be advised that students will be assisted on a first-come, first-served basis, and depending on the volume of requests, it may be later in the day or the following day before students experiencing problems registering for certain courses are registered.

Top of Page

Day of Registration – Office of International Programs Is Registering You

  • We will register you at your assigned time and on your assigned day.
  • If you elected to have the Office of International Programs register you, you cannot then go in and try to register yourself! This could jeopardize your registration. Only one person can be in a student's record at a time. If you go in your record after you have given permission to the Office of International Programs to register you, this would lock your record and you will not be registered for courses. You should wait at least 15 minutes after your registration time to go into WebAdvisor to see your course selections.
  • Remember, two people CANNOT be in the same record. It will cause the record to lock and this will delay your registration. This is why we want you to wait until 15-20 minutes after your registration time.

Changes to schedules after your registration time what to do:

  • Most students should have a full schedule (five courses/15.0 credits) once they have registered through WebAdvisor, or through the Office of International Programs.
  • If you elected to have the Office of International Programs register you and you want to make changes to this schedule, you need to email Shannon Woods at scwoods@loyola.edu in Academic Advising. Ms. Woods will be assisting students with add/drop.
  • You will need to send her an email outlining the specific course you want to drop and the course you want to add. You need to give the course number, course title and course section.
  • Requests will be handled in the order that they are received.
  • If you self-registered, you have until 4 p.m. Eastern Standard Time on your registration day to add and drop. Once it is closed, you will need to send your course schedule changes to Shannon Woods at scwoods@loyola.edu in academic advising.
  • All students (whether you self-registered or had the Office of International Programs register you) also have the option of changing their schedule using WebAdvisor. WebAdvisor add/drop opens on Monday, Nov. 18 at 9 a.m. Eastern Standard Time.

Top of Page