Graduate Web Registration (GWR), has been designed for your convenience. When open, GWR is available seven days a week, 24-hours per day. You can complete this process by accessing WebAdvisor, Loyola's online administrative access system for students to register for classes and view their schedule of classes, grades, accounts receivable balances, and financial aid awards.
To access WebAdvisor, go to inside.loyola.edu and login, then click Graduate Registration under the WebAdvisor tab.
To review course offerings, use either of the following methods:
Go to inside.loyola.edu and login, then click Course Listings under the Quick Links tab. You may use Course Listings to save to a preferred sections list prior to or during the open registration period; however, you must use WebAdvisor to actually register for those courses.
Go to inside.loyola.edu and login, then click Search for Sections under the WebAdvisor Registration tab. Click section name and course title hyperlinks for more information, including prerequisites, corequisites, restrictions, and course descriptions.
Web Browser Compatibility
WebAdvisor provides an opportunity for you to register and pay for courses from a browser-enabled computer at home, work, or student computer lab (ID card access) on any of the Loyola campuses.
Note: WebAdvisor operates effectively with the following internet browsers and versions:
- PCs running Internet Explorer 7.0 - 9.0
- PCs running Firefox 3.5.x, 3.6.x, 8.x, 14
- Macs running Firefox 3.5.x, 3.6.x, 8.x, 14
- Macs running Safari 4.0, 5.0, 5.1
If you do not see Graduate Registration on the WebAdvisor Registration tab, it could be the result of a caching issue with your computer. To clear the cache when using Internet Explorer, hold down the Control key on the keyboard, then press the F5 key. Quit Explorer, then relaunch it and try accessing WebAdvisor again. If you are using another browser, contact the Student Technology Center (410-617-5555/Option 1) or the Records Office (410-617-2263) for assistance.
When working within WebAdvisor, it is best not to use the browser Back button. Also, do not keep a number of tabs open, as it will slow the registration process. More than six open tabs will result in an error message: You cannot open more than 6 tabs at one time. Please close any you are finished with.
Who is eligible to use GWR?
Currently Enrolled Students
Currently enrolled graduate students in the following degree programs are eligible to use GWR: Business (excluding EMBA and Fellows); Computer Science; Education (excluding Montessori and students with Special Student status); Liberal Studies; Pastoral Counseling; Psychology; Speech Pathology; and Theological Studies.
No newly admitted graduate students are eligible to use this registration feature their first semester of registration. This includes students continuing in the same department but going from one degree to another (ex., M.S. to Ph.D.). New students are required to contact their academic advisor and plan their course of study. They must either mail-in their registration or attend the department's orientation/registration session.
New students should use WebAdvisor to access their course schedule, grades, and financial information.
Students who are not currently active students (must have registered within the last year to be considered active) will not be eligible to use the web registration feature. Inactive students must reapply through the admission process and be admitted to a program of study.
Readmitted students are required to contact their academic advisor and plan their course of study. They must either mail-in their registration or attend the department's orientation/registration session. Readmitted students should use WebAdvisor to access their course schedule, grades, and financial information.
What do I need to access WebAdvisor?
Students authorized to use GWR must have their Username and Password. Before beginning the GWR process be sure to have both available. If you do not know your Username or Password and to have your Password reset, contact the Technology Service Center at 410-617-5555, Option 1. Students should check their login at least one week prior to registration.
The case sensitive Username and Password convention is as follows:
Username: First initial, middle initial, and last name (there will be a counter appended if more than one person shares the same initials).
Password: WebAdvisor passwords are part of the password synchronization system. The system also stores a hint to help students remember their passwords; however, the hint cannot be the password or part of the password. Students are encouraged to change their passwords frequently for security purposes. If you are a new user, a generic password is mailed to your home address. You should login and customize this password as soon as possible.
How do I prepare for GWR?
Registration for courses is on a first-come, first-served basis. Some courses may close early; therefore, students are advised to register early for the best choice of courses and times. You may experience technical difficulties or delays in accessing the screens during the first two hours of Web Registration due to a heavy volume of Internet traffic. Please be patient and keep trying to login. If the system hangs for a long period, close WebAdvisor and quit your browser, then open your browser and start again.
You should follow the steps listed below to prepare for GWR:
Begin reviewing course offerings using Course Listings or WebAdvisor Search for Sections on the dates listed below. Click the course title hyperlink for additional section information.
Summer 2013 Sessions: February 8, 2013
Fall 2013 Semester: February 15, 2013
Spring 2014 Semester: September 27, 2013
Consult with your academic advisor, prior to registering, about your preferred and alternative course selections for the semester. Decide whether you will be taking them for credit or audit. Review the Audit Policy before choosing this option.
Prepare your schedule by having the complete course information (ex., GB 601 501) for preferred and alternative courses. This information can be accessed via Course Listings or WebAdvisor Search for Sections.
Check the credit value assigned to the course. Some courses have several sections with variable credit values. The tuition charges are calculated based on your course selection.
For online assistance, click the Help icon in WebAdvisor.
Determine the method(s) of payment. Have your credit card information available prior to registering if this is the preferred payment method. Credit card payments are processed immediately through Verisign.
Students who wish to use Federal Direct Stafford Loan proceeds must have completed the loan application process. The status of a Stafford Loan may be verified by accessing the Financial Aid section of WebAdvisor. The loan application and approval process has been completed if the loan has an application status of A or Accepted. Loans with an action status other than Accepted may not be used to pay tuition and fee charges.
Login Access Eligibility and Registration Holds
At login you may receive a message indicating that you are not eligible to use GWR. If you receive either of the following messages, contact the Records Office, 410-617-2264/2659/2263:
New students are ineligible to use the GWR system for registration and should contact their academic advisor with questions.
If you have a registration hold, you will be denied GWR access until the hold has been released by the initiating office. If you attempt to register before the hold is released, you will receive a message instructing you to contact the office which placed the hold. The possible holds and contacts follow:
Outstanding financial obligations, contact Student Administrative Services, 410 617-2333/5047.
Outstanding admissions documents, contact Graduate Admissions, 410-617-5020.
When can I begin using GWR?
GWR will open/close on the dates/times listed below; however, access will be available approximately one week prior to the opening of GWR for you to preselect courses.
Summer 2013 Session I: April 16, 2013, 7 a.m. – May 23, 2013, 4 p.m.
Summer 2013 Session II: April 16, 2013, 7 a.m. – July 10, 2013, 4 p.m.
Summer 2013 Alternate Session: April 16, 2013, 7 a.m. – July 10, 2013, 4 p.m.
Fall 2013 Semester: July 15, 2013, 7 a.m. – August 16, 2013, 4 p.m. (TE courses only)
Fall 2013 Semester: July 15, 2013, 7 a.m. – August 30, 2013, 4 p.m.
Spring 2014 Semester: November 19, 2013, 7 a.m. – January 8, 2014, 4 p.m.
Mailed-in registrations will not be processed until 7 a.m., the morning of opening dates listed above. Registration requests made after these dates must be submitted in person prior to the end of Late Registration.
When registering for summer alternate courses, you may use GWR for up to 5 days prior to the course's start date; thereafter, you must register via Mail-In Registration or in person prior to the end of Late Registration.
How many times can I access GWR?
You may access the GWR system as many times as needed throughout the web registration period to register for, add, and drop courses. Any changes in course selection must be made in person at the appropriate office(s) after Web Registration ends, but prior to the end of Late Registration.
You may add courses to your registration request throughout the web registration period. This will also involve making payment for the additional course(s). Failure to do so may result in cancellation of your entire registration.
You may also drop courses throughout the web registration period. When dropping summer alternate courses you may use GWR for up to 5 days prior to the course's start date; thereafter, you must drop courses using the Change of Registration form until the close of the withdrawal period. If you paid by credit card and already have confirmation that your account has been charged, then your credit card will be refunded for all charges except the $25 non-refundable registration fee. If you were paying by some other means and have not completed the payment process, then those charges will appear as a credit on your account (except for the $25 non-refundable registration fee which will be billed to you).
If you drop courses via the GWR system, you must e-mail a request for a refund to firstname.lastname@example.org. Please include your name, student ID or social security number, and the specific type of refund required. You may not be able to drop your entire schedule using WebAdvisor. Contact your department if you wish to drop all courses.
Time Out Feature
To protect your information, time limits are built into the GWR system. You will be allotted five minutes per screen. Each time you click Submit to move to the next screen, the five minute clock begins again. If you do not click Submit, your session will time-out after five minutes, and you will have to log in and begin your registration session again.
How do I use GWR?
To access WebAdvisor, go to inside.loyola.edu and login, then click Graduate Registration under the WebAdvisor tab and complete the series of screens that follow.
Step 1: Verify your demographic information and social security number
Review the demographic information the University has on file for you. Make changes to the data as necessary. You will have the opportunity to review this information each semester. Click Submit when you have finished reviewing and updating this information. Some changes are immediate, and some are updated by the Records Office within two (2) business days.
The second screen verifies the accuracy of your social security number. After the initial verification of this information, this screen will not appear again. Only the last four digits of your social security number will appear on the first screen.
Step 2: Verify your home address information
Review the home address information that the University has on file for you. Make changes to the data as necessary. Once the information is updated, click Submit.
Note: International students must provide a foreign home address and a local United States address. Only the foreign address will appear on the Web, and it should be left unchanged unless it requires correction. To have a local address updated, please contact the International Student Advisor (410-617-2920) to complete the AR-11 form.
Changing your address can be done via WebAdvisor at any time during the year. Changes are updated by the Records Office within two (2) business days.
Step 3: Registration Options (choose one):
Express Registration: Using the dropdown menus, select the course subject (eg., GB – Graduate Business), enter the course number (eg., 661), enter the section number (eg., 501), and select the term (eg., 13/SU – Summer 13, 13/FA – Fall 13, 14/SP – Spring 14). Be sure to enter the course number information in the appropriate blocks. If you do not, you will receive the following message, Section is not available for this registration period. If you are registering for multiple courses, enter course information horizontally, rather than vertically. Click Submit when you have finished entering your courses.
Search and Register for Sections: Using the dropdown menu, select the term (required); eg., 13/SU – Summer 13, 13/FA – Fall 13, 14/SP – Spring 14. To narrow the results of your search, complete at least one additional field, then click Submit. Review the Section Selection Results screen, and click the checkbox to the left of each course you wish to put in your preferred sections. Click Submit when you have finished making your selections.
Register for Previously Selected Sections: Access will be available approximately one week prior to the opening of GWR for you to preselect courses. When the button is activated with a GWR open date (ex., Opens April 16), you may begin preselecting your sections. Once GWR officially opens, use this option if you have already placed sections on your preferred list and would now like to register for these courses.
Drop Sections: Use this option if you have already registered and would like to drop a section.
Step 4: Register and Drop Sections
This is your opportunity to review your course selections. Use the dropdown menu to select one action to the left of each selected course. Your choices are to Register, to Register as Pass/Fail, to Audit, or to Remove from the preferred sections list. You also have the option to drop sections by clicking in the Drop column under Current Registrations. You may also drop classes by clicking Drop a class from the options listed.
No courses will be processed if there are any registration problems for any of the courses listed. Contact your department prior to registration concerning any courses that require written permission of the instructor, as the decision to allow electronic registration for these courses rests with them. Click Submit to register, to remove courses from the list, or to drop sections. Registration actions occur immediately within the computing system.
Step 5: Registration Results
Carefully review the results to make certain that you have been registered for your selections. If you receive errors (displayed in red), make any necessary corrections, removing closed courses from your list, and resubmit. (Note: WebAdvisor does not enforce pre/corequisites for graduate students. Once you resolve other error messages as indicated above, courses with prerequisite error messages will go through. It is then up to the department to approve your registration with the missing pre/corequisites.) Click Submit to continue and go to the Account Statement screen to view the total charges for your course selection.
To register for additional classes, click the Registration button and begin again. You will be returned to the beginning of the process (Step 1). On the demographics and address change screens, scroll down to the bottom of each screen, and click Submit until you reach the Registration screen again. DO NOT use your browser's Back button to return to the Registration screen.
Step 6: Review Account Statement Screen
Use the dropdown menu to select the term (Cap Term) for which you wish to view registration charges (eg., 13/SU, 13/FA, 14/SP). If you do not select a specific term, you will see charges for all available terms.
Select AR Type. The default should read, 01 – Student Accounts. This field cannot be blank. Select 01 from the dropdown menu if the default is not showing Student Accounts.
Click Submit to continue to the next page.
Step 7: Account Statement
This shows charges and amount due for all terms selected on the previous Account Statement screen. After reviewing the charges and amount due, choose one of the following payment methods:
Click Submit if you want to select more than one payment option to pay the full amount of tuition and fees.
Click Make a Credit Card Payment if you intend to pay the full amount of tuition and fees using a credit card.
Step 8: Payment Options or Make a Payment
If you use Make a Payment, you must do the following:
Enter the amount to pay next to each term indicated. Please note, credit balances from previous terms are not part of the tuition and fee calculation for the term charges, but they will be used by Student Administrative Services in determining the amount due.
Select the payment type (credit card or e-check) from the dropdown menu.
Once directed to the appropriate check or card entry page, enter your credit card or banking information. DO NOT enter dashes when entering a credit card number.
If using a credit card, accept the University's 2.5 percent convenience fee for use.
Enter the name of the credit card holder, as required by Verisign when using the credit card payment option.
Check the e-mail address listed on this screen. Confirmation of your payment will be sent to this e-mail address.
Click Submit and wait to view the confirmation screen indicating your payment has been approved by Verisign. When using more than one credit card, you will need to click Make Another Credit Card Payment which will return you to the first screen of this process. DO NOT use your browser's Back button to return to this screen.
If you use the Payment Options feature, you must do the following:
Click in the box to the left of the appropriate term.
Select method(s) of payment (eg. check, cash, etc). You must select at least one payment option. Click the Help icon if you need to see a description of each payment option.
Click Submit. If you do not select a term or payment method, you will receive an error message asking you to provide the missing information.
Step 9: Confirmation/Remittance Form
Scroll to the box showing each payment method you selected on the payment option page. Next to each payment option, enter the amount of money you intend to pay with that option. All options should total the full amount due as indicated on the Account Statement. If Credit Card Payment is one of the options selected, you will be taken directly to the Make A Credit Card Payment screen when you click Submit.
Remember: Print this form before clicking Submit. This form must accompany any payment authorization documents. Click the Help icon to determine what forms are needed for each payment option.
Step 10: Receipt of registration request
At the conclusion of your web registration session, the University will send an electronic confirmation to your preferred e-mail address verifying receipt of your registration request. This correspondence does not mean that your registration request has been approved by your academic advisor. If the advisor has questions concerning course selection, you will be contacted to discuss your choice of classes and possible alternatives. If you do not hear from your academic advisor, then your registration selection is approved.
During the GWR process, you will be asked to select a method(s) of payment for the requested course(s). Before selecting a method of payment, you must verify that the method is available to you. Verify Financial Aid awards, complete all third party paperwork, and have your credit card information available.
All payments or required payment authorization documents must be received by the University no later than 10 days after the registration request is submitted via the Web. Failure to meet the 10-day due date will result in a financial hold being placed on the Student Account, leaving you unable to register for future semesters, add or drop courses, and receive grade reports. Non-payment may also result in cancellation of the registration request. There will be no exceptions to this policy.
The registration system will calculate the total tuition and fee charges for the semester based on the selected courses. You may select more than one method of payment to cover the total charges for the semester. If you select multiple payment options, it is your responsibility to determine how much of the total charge will be applied to each payment method selected. All methods of payment must be received by Student Administrative Services at the same time; otherwise, you run the risk of being placed on a financial hold or cancellation of your registration request due to insufficient funds.
Those students given permission to co-op into another area of study may experience an overpayment of charges (ex., an MBA student taking an undergraduate course). Students in the co-op category generally pay the lesser of two rates depending on program selection. The automatic billing feature will not always use this criteria in calculating tuition charges. Any overpayment will be refunded by Student Administrative Services.
How do I make my payment?
At the completion of the registration and payment process, you will print a Confirmation/Remittance Form and mail it to Student Administrative Services—along with payment or any accompanying payment authorization documents—within the 10-day period. The address of Student Administrative Services is on the form.
Credit Card/E-Check Payment: Loyola accepts MasterCard, Discover, and American Express for credit card payment with a 2.5 percent convenience fee. You must enter your credit card number, expiration date, and total amount on the payment screen. WebAdvisor and PayPal are secure sites, designated by a solid key or lock icon at the bottom of your browser screen. Your credit card transaction is protected by standard security and encryption.
E-checks are also accepted at no charge. You will need your bank routing number and checking account number.
If full payment of all tuition and fees is made using a credit card or an e-check, submission of the Confirmation/ Remittance Form is not required since this is the only method of payment.
If partial payment of tuition and fees is made via credit card and the balance is paid using another payment method, submission of the Confirmation/Remittance Form is required.
All other payment options require the submission of the Confirmation/Remittance Form.
Check/Money Order: Make payable to Loyola University Maryland accompanied by the Confirmation/Remittance Form. All checks must be drawn on U.S. banks in U.S. dollars.
Cash: While this method of payment is not recommended, it is an option. If you elect this option, you should plan to deliver the Confirmation/Remittance Form with cash payment directly to Student Administrative Services on the Baltimore Campus. Do not send cash through the mail.
Credit Balance: If a credit balance from a previous semester was reflected on your AR Statement, you may apply that to the current charges. If you have a credit balance that does not cover the total cost of the tuition and fee charges, you must select another payment method to cover the remaining charges.
Third Party Billing Authorization: Signed documents authorizing billing must accompany the Confirmation/Remittance Form. If the authorized amount does not cover the total tuition and fees, an additional payment method covering the remaining charges must also accompany the documentation.
Loyola University Maryland Employee Tuition Remission Benefits: Signed authorization documents must accompany the Confirmation/Remittance Form. Tuition charges or fees not covered through these agreements must be remitted through another method of payment and must also accompany the documents.
Applications for tuition remission benefits are available on the Human Resources website (www.loyola.edu/department/hr/forms) and must be completed, authorized, and returned to Student Administrative Services prior to the beginning of the fall/spring semester or summer session. Failure to receive proper approval by Human Resources and submitting the form to Student Administrative Services by the due date will result in the billing charges being your personal responsibility.
Scholarship: Signed authorization documents must accompany the Confirmation/Remittance Form. Tuition charges or fees not covered through these agreements must be remitted through another method of payment and must also accompany the documents. Samples of scholarships might include state grants, Archdiocese scholarships, and private donor grants.
Chapter 31 Vocational Rehabilitation Purchase Order: Signed authorization documents must accompany the Confirmation/Remittance Form.
Federal Direct Stafford Loan: Students who have completed the Federal Direct Stafford Loan application process may use loan proceeds for tuition and fee payment when registering on the Web, by mail, or in person. Course registrations submitted before the completion of the loan application process must include full tuition and fee payment.
The status of a Federal Direct Stafford Loan may be verified by accessing the Financial Aid section of WebAdvisor. The loan application and approval process has been completed if the loan has an action status of A or Accepted. Loans with an action status other than Accepted may not be used to pay tuition and fee charges. Students who register before the Federal Direct Stafford Loan application and approval process has been completed must use another payment option.
Loan Disbursements: The proceeds from a Federal Direct Stafford Loan are disbursed in one, two, or three equal payments directly to Loyola University Maryland. Loan proceeds that result in a credit balance will be available by check within the later of 14 days after the first day of the enrollment period or 14 days after the loan proceed deposit occurs.
Minimum Enrollment: Federal Direct Stafford Loan regulations require that a student maintain at least half-time enrollment each term during the period of the loan. Half-time enrollment is defined as a minimum of six (6) credits per term for the fall or spring semesters or three (3) credits for summer sessions. Half-time enrollment is verified before loan proceeds are credited to a student's account.
Loan proceeds will be withdrawn from a student's account in any term in which the student fails to maintain enrollment on at least a half-time basis. To verify the status of financial aid awards, choose Financial Aid from WebAdvisor to ascertain whether your loans are accepted. You may also contact the Office of Financial Aid, 410-617-2576.
Graduate Student Payment Plan: Semester promissory notes are offered during the fall and spring semesters only. To sign up, students must contact Tuition Management Systems (TMS), www.afford.com/loyola or 1-800-722-4867. A $35 administrative fee is assessed by TMS.
For questions concerning financial matters, e-mail: email@example.com. For questions concerning academic issues, contact your departmental advisor.
When is my registration request considered FINAL?
After reviewing and updating your demographic and address information, registering for classes, and selecting payment methods, you will be returned to the students menu. If you need to adjust your payment methods, select Make a payment or Payment options under the Financial Information tab.
You will receive your registration confirmation and payment notification via your e-mail. However, it is important to confirm your final registration request by accessing My Class Schedule under the WebAdvisor Registration tab.
After completing the registration process, you will receive an initial e-mail informing you that your registration request has been received. It is important for you to know that while the registration request has been received and processed, approval for the course selection is pending departmental academic approval.
If your advisor has questions concerning your course selection, you will be contacted to discuss your choice of classes and possible alternatives. If you do not hear from your academic advisor, then your registration selection is approved. View your schedule electronically by accessing My Class Schedule from the WebAdvisor menu.
If selecting a payment method other than credit card payment, full payment for your coursework must be received in Student Administrative Services within 10 days of registering. If full payment is not received within 10 days, your requested registration may be cancelled.
Logging Out of GWR
At the completion of Make A Credit Card Payment or Payment Options, you will receive a message that reads, Your payment options have been submitted. Click Okay to return to the menu. Click My Class Schedule under the WebAdvisor Registration tab to review and confirm your final registration request. If you have no changes, click OK to return to the menu. At this point, your registration is complete, and you should sign out of GWR or sign out of inside.loyola.edu. To log out of GWR, click the Sign Out icon at either the top of the screen. If you are in a Loyola lab and have logged in, make sure you log off both WebAdvisor and the PC. Failure to do so will not ensure proper security.
Digital signature means any letters, characters, or symbols manifested by electronic or similar means, executed or adopted by a party with an interest to authenticate a writing. A writing is electronically signed if a digital signature is logically associated with such writing.
Any student who tampers with or attempts to tamper with the registration request of another student or improperly uses demographic or financial information of another student may be subject to disciplinary action.